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Federal Records Inventory
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The Department of State is the senior executive department of the United States Government. It was established by (1 Stat. 28) act on July 27, 1789 as the Department of Foreign Affairs and was renamed the Department of State by (1 Stat. 68) on September 15, 1789. The duties of the Department of State in the field of foreign affairs have not changed significantly in scope since the early years of the United States but have become far more detailed as the country has grown and its international commitments have multiplied.
The Department of State advises the President in the formulation and execution of foreign policy. As Chief Executive, the President has overall responsibility for the foreign policy of the United States. The primary objective of the Department of State in the conduct of foreign relations is to promote the long-range security and well-being of the United States. The Department determines and analyzes the facts relating to American overseas interests, makes recommendations on policy and future action, and takes the necessary steps to carry out established policy. In carrying out these functions, the Department engages in continuous consultations with the American public, the Congress, other United States departments and agencies, and foreign governments. The Department of State negotiates treaties and agreements with foreign nations, speaks for the United States in the United Nations, and in the major international organizations in which the United States participates. The Department of State represents the United States at international conferences annually.
The Office of the Historian is an office of the United States Department of State, within the Bureau of Public Affairs. The office is responsible for the preparation and publication of the official historical documentary record of U.S. foreign policy in the Foreign Relations of the United States or (FRUS) series. It also researches and writes historical studies on aspects of U.S. diplomacy for use by policymakers in the Department and in other agencies, as well for the public. You may contact the Department of State Historians Office at http://history.state.gov/
This collection is available in whole for research use. Some folders may still have withdrawn material due to Freedom of Information Act restrictions. Most frequently withdrawn material is national security classified material, personal privacy, protection of the President, etc.
This collection consists of published documents from the United States Department of State. The State Department publishes multiple serials, reports, and documents concerning foreign affairs, foreign policy, and information about other nations. The material in this collection was in excess of 110 linear feet when received at the Ronald Reagan Presidential Library. Much of the material is straightforward publication runs of serials, reports, etc., for the years of the Reagan Administration, 1981-1989. The remainder of the material appears to be working records for the office of the Historian. Some material was arranged and organized prior to receipt for purposes of creating a microfiche record.
The collection consists of 16 Series with various subseries
SERIES I: Senior Level Officers Reports
SUBSERIES A: Office of the Historian
SERIES II: Current Policy
SUBSERIES A: Current Policy Digest
SERIES III: Department of State Bulletin and State
SERIES IV: Press Releases
SERIES V: Press Releases and Statements Vice-Presidents Office
SUBSERIES B: Background Briefings
SUBSERIES C: White House and Department of State Briefings and Statements
SERIES VII: Treaties and Other International Acts
SERIES VIII: Selected Statements from Newly Appointed Foreign Ambassadors
SERIES IX: ACDA
SERIES X: AID
SERIES XI: USUN Press Release
SERIES XII: Reports
SUBSERIES A: Special Reports
SUBSERIES B: Selected Documents
SERIES XIII: Media Transcripts
SUBSERIES A: Highlights of TV Morning Shows
SUBSERIES B: Press Statements and Handouts
SUBSERIES C: Reference and Remarks Binders, 1986-1989
SUBSERIES A: Background Notes
SUBSERIES B: Congressional Record
SUBSERIES C: Daily Legislative Reports
SUBSERIES D: Foreign Affairs Notes
SUBSERIES E: GIST
SUBSERIES F: Joint Publications
SUBSERIES G: Post Reports
SUBSERIES H: Problems of Communism
SERIES XVI: Bureau and Agency Publications
This series consists of documents showing the public affairs activities of senior officials in the State Department. Included are documents describing the daily location of officials and specific briefing times and for daily appearances and briefings. This series is arranged alphabetically.
This subseries consists of correspondence from the Department of State Historian, David Patterson. Manuscript clearance’s for the American Foreign Policy: Current Documents, 1986 are included as well. In addition, Departments of State press package projections for Fiscal Year 1987, post-presidential documents relating to the preparation of microfiche scans and the transfer of material from the State Department to the Ronald Reagan Presidential Library. This series is arranged in chronological order.
SERIES II: Current Policy, 1981-1989, (4.6 l. ft.; Boxes 5-16)
This series consists primarily of single releases of major statements before congressional committees, speeches, and news conferences concerning U.S. foreign affairs by the President, Vice President, Secretary of State, and other senior officials. The focus of this series is the contemporary public expression of United States Foreign Policy. The publications of the Current Policy series include a wide diversity of subject matters beginning January 9, 1981, with the final issue published on January 17, 1989. Each entry gives the current policy number, the title, the author, the author’s title, the audience, the date, and the location if it took place other than Washington D.C. The records are in numerical order beginning with Current Policy Number 257 and finishing with Current Policy Number 1145. This series is arranged in chronological order.
SUBSERIES A: Current Policy Digest, 1985-1987, (4 folders, Box 16)
This small subseries consists of a monthly publication offering excerpts of key statements from selected Current Policy released each month. Excerpts were intended to illustrate basic policy issues and were not a comprehensive summary of each Current Policy statement. This series is arranged in chronological order.
SERIES III: Department of State Bulletin and State, 1980-1989, (2.5 l. ft.; Boxes16-22)
This series consists of the Department of State Bulletin and the Department of State Newsletter. The Department of State Bulletin is the official monthly record of United States Foreign Policy. Department of State Bulletin was established to provide the Congress, other agencies, and the public information about U.S. foreign policy and the work of the Department of State and the Foreign Service. Formerly called the Department of State Newsletter, State magazine acquaints officers and employees, at home and abroad, with developments of interests that may affect operations or personnel. This series is arranged in chronological order.
This series consist of daily press releases from the Department of State. This series begins in January of 1982 and ends in December of 1988. This series is arranged in chronological order.
This series consists of press releases and remarks by Vice-President George Bush. This series is arranged in chronological order. A more complete listing of the Vice-Presidents papers can be found at the George H. W. Bush Presidential Library website, http://bushlibrary.tamu.edu/research/finding_aids/
This series consists of three different types of briefings from the Department of State. There are three subseries; Subseries A consists of transcripts of the daily press briefings given by the Department of State. Subseries B is background briefings and subseries C consists of various White House and State Department Briefings.
This subseries consists of daily press briefings from the Department of State. Daily press briefings were issued from the press office and included statements, addresses, and information regarding United States foreign policy. This material is arranged in chronological order.
This subseries consists of press briefings where an official of the Department of State contributed to a White House briefing and their identity and position were not attributed by the press. Generally, this material has the name of the State Department official redacted however; in a few instances, the name of the briefing official is available. This material is arranged in chronological order.
This subseries consists of White House and Departments of State briefings where an official from the Departments of State contributed to the briefing. These briefings are separate and distinct from background briefings as the Departments of State official is named. Included are Department of State press conferences and remarks by Departments of State officials. There are a small number of briefings marked ‘Special Briefings.’ Special Briefings consist of information that was important and time sensitive. Examples include warnings to travelers and notices of regional environmental disasters. This subseries is arranged in chronological order. The finding aid for White House briefings can be found on the Ronald Reagan Presidential Library web site at: http://www.reagan.utexas.edu/archives/textual/smof/press releases.htm.
; Boxes 60-74)
This series consists of treaties and other international acts in force, amendments to treaties and other international agreements and proclamations by the President. This series is arranged in alphabetical order by subject.
(.2 l. ft.; Box 75)
This small series consists of statements made by foreign ambassadors sent to the United States. This material is arranged in chronological order. Statements are from four specific dates within the administration and are not complete for the entire administration. This material is arranged in chronological order.
(.6 l. ft.; Box 75)
The U.S. Arms Control and Disarmament Agency (ACDA) was established as an independent agency of the United States government by the Arms Control and Disarmament Act, September 26, 1961. While an independent federal agency, the ACDA operated and communicated through the Secretary of State and the State Department. Effective April 1, 1999, the ACDA became fully integrated into the Department of State. This small series consists of speeches, testimony and remarks by Kenneth L. Adelman, Director of ACDA from February 1985 through October 1986 and a series of speeches by Max Kampleman, the previous Director of ACDA. A small set of reports, press releases and bulletins are also part of the series. This material is arranged in chronological order
; Boxes 76-79)
The Agency for International Development (AID) is the United States Government agency working to end global poverty. This subseries consists of news releases, speeches, statements, and transcripts from officials in the Agency. This series is arranged chronologically.
SERIES XI: United States Mission to the United Nations, USUN Press Releases, 1982-1987
(1.5 l. ft.; Boxes 79-82)
This series consists of daily press releases from the United States Mission at the United Nations. Press releases and statements from Ambassador Jeanne Kirkpatrick and Ambassador Vernon Walters are included in this series. This series is arranged in chronological order.
This series consists of reports created by the Department of State, with the assistance of the Department of State or created for the Department of State. The majority of the reports are documents created for Congress. There are also two distinct subseries, Special Reports and Selected Documents. This series is arranged alphabetically.
SUBSERIES A: Special Reports 1979-1988, (.8 l. ft.; Boxes 85-86)
This subseries consists of specific reports created by State Department relating to meetings, incidents, or geographic regions. This series begins with Special Report Number 76, “Trade Patterns of the West,1979” and ends with Special Report Number 180, “The Trade Bill, 1988”. Topics include trade agreements, economics, and arms trade. This subseries is arranged numerically by report number.
SUBSERIES B: Selected Documents, 1981-1988, (.1 l. ft.; Box 86)
This small subseries consists of individual reports and studies prepared by the State Department. The documents relate to specific U.S. foreign policies and agreements. This series includes the agreement between Iran and The United States regarding the release of the American hostages. Documents also describe regional policies for the South Atlantic crisis, South Africa, Central America, international terrorism, human rights, and the Moscow Summit. This subseries is arranged chronologically.
This series consists of transcripts of the Sunday morning news shows. Transcripts are from individual shows when Department of State personnel appeared. A small segment is available from PBS stations. This material is arranged alphabetically by television network designation, ABC, CBS, NBC and then is arranged in chronological order.
This subseries consists of transcripts from key topics discussed on the Monday through Friday television morning shows. This material is arranged alphabetically by television network designation, ABC, CBS, NBC and then chronologically.
SERIES XV: Publications
SERIES I: Senior Level Officers Reports, 1985-1987 (1 l. ft.; Boxes 1-3)
SERIES IV: Press Releases, 1982-1988 (3.7 l. ft.; Boxes 23-31)
SERIES V: Press Releases and Statement Vice-Presidents Office, 1985-1987 (.6 l. ft.)
SERIES VI: Briefings
SERIES VII: Treaties and Other International Acts, 1981- 1988, (6.2 l. ft.; Boxes 60-74)
SERIES VIII: Selected Statements from Newly Appointed Foreign Ambassadors, 1983-1988,
SERIES IX: U. S. Arms Control and Disarmament Agency, ACDA. 1985-1986,
SERIES X: Agency for International Development, AID 1983-1987 (1.5 l. ft.; Boxes 76-79)
SERIES XII: Reports 1980-1988, (.9 l. ft.; Boxes 83-85)
SERIES XIII: Media Transcripts 1985-1987, (2.1 l. ft.; Boxes 87-92)
This series consists of material used for reference purposes. This large series consists of three subseries: (A) Speeches and Transcripts, (B) Press Statements and Handouts and (C) Reference and Remarks Binders. This material is predominately copies of press statements, transcripts and speeches made by Department of State personnel during the administration. SUBSERIES A is unique because the material collected is only for the period of 1985.
This subseries consists of a copy set of speeches, remarks, transcripts, and testimony from Department of State officials for the year 1985. The original order of this subseries was maintained and it is only for the period of 1985. This subseries is arranged chronologically.
This subseries consists of press statements and handout material used to inform the media on Department of State subjects. There is some duplication for the year 1985 with subseries A. This subseries is arranged chronologically.
This subseries consists of speeches, transcripts, press conferences, and remarks by the President, senior white house officials, congressional representatives, senators, and state department personnel. This series was originally contained in a series of 3 ring binders and are now foddered. The subseries begins in October of 1986, ends in January of 1989, and is arranged chronologically.
SERIES XIV: Reference Material
This series consists of numerous publications created by the Department of State. Each of the subseries consists of specific publications. Some publications in this series have been previously processed. Examples include publications for State Department employees, basic information for travelers and documents relating to legislation from the U.S. Congress.
SUBSERIES A: Background Notes, 1981-1988, (.8 l. ft. Boxes 123-125)
This subseries consists of Background Notes, which provides brief, factual summaries of the people, history, government, economy, and foreign relations of about 170 countries and selected international organizations, some dependencies, and areas of special sovereignty. This subseries differs from the Post Reports because it was for general public use. This series is arranged alphabetically by country name. Updates to this series are available online through the State Department's website at: http://www.state.gov/r/pa/ei/bgn/.
SUBSERIES B: Congressional Record 1985-1986 (.2 l. ft.; Box 125)
This subseries consists of weekly abstracts from the Congressional Record. The Congressional Record is the official record of the proceedings and debates of the United States Congress. The Department of State produced a weekly abstract, which described major legislation that may affect the foreign policy of the United States. For a more complete set of records, visit the National Archives at http://www.archives.gov/legislative/research/. This subseries is arranged chronologically.
This subseries consists of a collection of statements by State Department officials to answer or clarify to the public, official U.S. positions or policies regarding foreign policy. This subseries is arranged chronologically.
SUBSERIES D: Foreign Affairs Notes, 1982-1988, (.4 l. ft. Box 125-126)
This subseries consists of reports created by the Interagency Active Measures Working Group which was a group led by the United States Department of State and later by the United States Information Agency(USIA).The group issued a series of State Department Foreign Affairs Notes which USIA distributed to journalists, academics, and other interested persons abroad. The reports were aimed at discrediting Soviet propaganda. This subseries is arranged chronologically.
SUBSERIES E: GIST, 1986-1988, (.2 l. ft.; Box 126)
This small subseries consists of GIST, which was a quick reference aid on U.S. foreign relations. GIST should not be considered as official policy statements but more of aid on major topics of the time. Gist was published multiple times each month on different foreign affairs subject. Subjects include but are not limited to, Africa, Arms Control, Nuclear Testing, and Trade. This subseries is arranged chronologically.
SUBSERIES F: Joint Publications, 1983-1985, (.6 l. ft.; Box 127)
This series consists of publications, which were co-authored by other departments, agencies, or councils of the Federal Government and the Department of State. This subseries is arranged alphabetically.
SUBSERIES G: Post Reports, (1.4 l. ft. Boxes 127-130)
This subseries consists of internal State Department reports from each country with a U.S. embassy. The reports provide diplomats with an introduction to their host countries and contain vital information to state department employees concerning the embassy, geography, climate, population, transportation, communication, health facilities, clothing, and local customs. This subseries differs from Background Notes because it was for State Department employee’s use. This subseries is arranged alphabetically by country name.
SUBSERIES H: Problems of Communism, 1980-1987, (1.3 l. ft; Boxes 130-133)
This subseries consists of a bimonthly publication providing analysis and significant information about contemporary affairs of the Soviet Union, China, comparable states and political movements. This subseries is arranged chronologically.
This series consists of material, which are publications and documents produced by various bureaus and agencies. Publications from the Bureau of Personnel, the Bureau of Public Affairs, and the Office of Protocol are included in this series. This series is arranged alphabetically by the originating bureau or agency, then chronologically.
Last Updated: 02/26/2021 11:52PM
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