Notice to General Public and Reagan LIbrary Researchers on Closures


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Notice to NARA Researchers and FOIA Requestors

Due to the COVID-19 pandemic and pursuant to guidance received from the Office of Management and Budget (OMB), NARA has adjusted its normal operations to balance the need of completing its mission-critical work while also adhering to the recommended social distancing for the safety of our staff.  As a result of this re-prioritization of activities, you may experience a delay in receiving an initial acknowledgment as well as a substantive response to your reference or FOIA request or appeal.  We apologize for this inconvenience and appreciate your understanding and patience.  Read more on how NARA is addressing COVID-19 (coronavirus)

RESEARCHERS: Please see a "Letter to Researchers" from the Archivist of the United States for a further update.



White House Office of Records Management Subject Files: Foreign Afffairs (FO)

A primary subject category containing material pertaining to international relations or in connection with the plans, policies, procedures and programs, regarding foreign countries or governments. Also included is material relating to the administration of foreign affairs; economic development; mutual security and foreign information and exchange activities.

File Code Description Research

Foreign Affairs


Buildings and Grounds, U.S. Embassies


Diplomatic Affairs - Consular Relations


Personal - Special Rank of Ambassador or Minister


Economic - Technical Development (.3 l.ft)
This secondary subject category contain material relating to United States aid to specific foreign countries for specific needs (i.e. food for Poland, medical supplies for Costa Rica, earthquake relief for Italy, renewed aid for Tanzania, increased aid for Sierra Leone); general economic development; readjusting Title X family planning aid towards economic growth and personal liberties; multiple Congressional requests to reverse the decision against South Korea blended credit package for buying cotton; and support for aid to Central America and the Caribbean Basin Initiative.


International Waterways


Mutual Security


Financial Relations


Balance of Payments




International Investments


Exchange Activities (.4 l.ft.)
This secondary subject category contains material relating to suggested exchanges of people, ideas and issues particularly between the Soviet Union and the United States; review and comments on the Exchange for Understanding Act increasing funding for exchange programs; information on foreign exchange individuals requesting appointments with White House staff or the National Security Council staff; international exchange programs by non-governmental organizations; program to bring Northern Ireland children to the United States for the summer; efforts to expand U.S. presence on Soviet media; implementation of the President's Exchange Initiative witht the Soviets; and efforts to place White House staff on foreign exchange travel.


Educational (1.6 l.ft.)
This secondary subject category contains material relating to two privately run student exchange programs with administrative ties to the United States Information Agency (USIA): People-to People and Youth for Understanding. Material concerns proposed President Reagan meetings with youth exchange students; sponsorship of students; foreign student experiences in the United States; American student experiences in foreign countries and administrative details for the students and hosts. In addition, material covers the larger university and graduate level exchange programs: the Hubert Humphrey Fellowships and the Fulbright scholarship program. Material also covers proposals for more student exchanges and individualized programs for specific high schools and colleges; a denial of Johns Hopkins University proposed exchange with the University of Havana; efforts to help Taiwanese students enter exchange programs; and increased funding for international student exchanges. The focus shifts in the second Reagan administration to the Soviet Union/ United States exchange peace initiatives; Presidential speeches and meetings with Soviet students and exchange students; increased funding fo US/USSR exchanges; volunteering by individuals and institutions for involvement in Soviet Union/U.S. exchanges; reports on the Presidential International Youth Exchange initiative and proposed memorials for student Samatha Smith.


Scientific - Cultural - Business Exchange Activity)(2.4 l.ft.)
This secondary subject category contains material relating to requested meetings with Vice President Bush or President Reagan with business leaders creating cooperative or supportive business relations with certain countries, notably Japan, Brazil, Jamaica, etc.; reports on techological, scientific and medical cooperative research projects with other countries, particularly the U.S.-Japan Cooperative Medical Science Program; annual reports on the use of United States involvement with international science and technology as a form of public diplomacy; United States withdrawal from the International Institute of Applied Systems Analysis (IIASA); and the Fowler-McCracken Commission on Improving Government-Business Cooperation in the Conduct of U.S. International Economic Policy reports. Material for the time period 985-1989 relates to improving ties with the Soviet Union, including the possible visit of the United States soccer team; the President's meetings and briefings with cultural experts on the Soviet Union visits of various cultural groups to the Soviet union; and contacts from individuals and groups interested in participating in a cultural exchange with the Soviet Union.


Publicity, International (5.7 l.ft.)
This secondary subject category contains material relating to requests for interviews of President Reagan by foreign media; review of questions and answers for written interviews of President Reagan; summaries of foreign media reaction to the United States or President Reagan actions; progress reports on the launching of Radio Marti and Worldnet; efforts to obtain more U.S. access to Soviet media; advice from the Board for International Broadcasting; progress reports on Project Truth, a media campaign to combat Soviet propaganda; progress reports on expanding and ceremonies for installing extended radio relay stations for the Voice of America radio network and programs; and requests for interviews of President Reagan from foreign media

For more information on the United State Information Agency (USIA) and/or Voice of America, please see: FG298 or FG298-01



International Conferences (4.6 l.ft.)
This secondary subject category contains material relating to attendance at various international conferences including ones hosted by the U.S.; invitations to international conferences; proposed international conferences; the Office of Management and Budget requests for limited U.S. attendance at international summits; Office of Presidential Personnel involvement in choosing the members of the U.S. delegations; resignations of heads or members of U.S. delegations to long-term conferences/meetings; Congressional participation in international conferences; and pressure and continued requests for the United States and President Reagan to begin meetings, summits or at least conversations with the Soviet Union leaders, particularly on arms control, human rights and release of the Soviet Jews waiting to emigrate.

Material relevant to these notable conferences is contained within this secondary subject category: the United Nations Conference on Population, Mexico City, August 1984; the First Ladies Conference on Drug Abuse, April 1985; the World Conference on Women, Nairobi, July 1985; The First Ladies Conference on Drug Abuse at the United Nations, October 1985; and the International Conferences on Private Sector Initiatives held in Paris, November 1986, Milan/Venice, June 1987 and London, May, 1988.

The White House Office of Records Management created a number of subcategories within FO006 to accommodate specific Conferences of Industrialized Nations (Economic Summits); meetings between President Reagan and General Secretary Gorbachev, and other specific Summits or ongoing “talks.” Material found within FO006 which is relevant to these subcategories has been transferred to its' proper location. This category also includes material about non-conference “meetings and/or talks,” if international participants are involved. This material remains in this category.


Economic Summit, Ottawa, Canada, 07/19/1981-07/20/1981 (0.8 l.ft.)
This secondary subject category contains material relating to the planning and Reagan Administration positions on policies for the Summit of Industrialized Nations (G-7) hosted by Prime Minister Pierre Trudeau of Canada. 

Organizationally this Summit is markedly different than the seven ensuing Summits, 1982-1988. This Summit was organized, planned and executed using the Cabinet style of government used successfully by President Reagan in California. It was Counsellor to the President Ed Meese who was ultimately responsible for this organization, but it appears that Craig Fuller, Director of Cabinet Affairs and Richard Darman, Deputy to the Chief of Staff and Staff Secretary organized and set up the planning. In addition, the Vice President was tasked by the President to begin work on economic briefing papers and to form a working group with the Cabinet to ensure the United States’ success at the Summit.

Material within this category reflects the involvement of the Vice President’s office in setting up planning meetings, issuing draft briefing books for review, and providing specific information from Vice President Bush to the President. It also contains position papers and input from agencies and individuals not necessarily involved in Summit planning later in the Administration.

The Office of Records Management was not sure how to file or provide access to this material and often gave material a general case file number with a vague reference to “Darman folders,” or “Fuller material.”  The Library has tried to recreate true case files within this category based on the descriptions.  For a fuller view of the planning and Reagan Administration goals for this Summit, please see the Craig Fuller Collection, OA 8981, and the Richard Darman Collection, Box 4-Box 4B.


Twenty-Two National Summit, 10/21/1981-10/23/1981 Cancun, Mexico (1.0 l.ft)
This secondary subject category contains material relating to the planning, policy positions, preparation for bilateral meetings and support or opposition to the Cancun Economic Summit of twenty-two nations, including the seven industrialized economies and 15 lesser developed countries. Material includes Reagan Administration positions on “global negotiations” and North-South economic issues. Material also includes briefing books for both the Summit and the pre-Summit planning meeting held in August 1981.


Arms Reduction Talks, Strategic (START) (1.0 l.ft.)
This secondary subject category contains material relating to the Strategic Arms Reduction Talks (START) arms control  discussions with the Soviet Union and other related matters; U.S. and U.S.S.R. nuclear and military strength; USIA reports on foreign media reaction to the START talks; National Security Decision Directives containing instructions to START negotiators; appointments to the START negotiating team or the Arms Control and Disarmament Agency (ACDA) ; the 1984 deployment of Pershing II missiles in western Europe and the IBM Treaty, the SALT I and SALT II Treaties; and the Reagan Administration's 1986 decision to abandon SALT II arms levels restrictions.


Economic Summit - Versailles, France, 06/05/1982-06/06/1982 (0.1 l.ft.)
This secondary subject category contains material relating to the preparations made for the Summit of Industrialized Nations (G-7) hosted by President Francois Mitterand of France. Material includes scheduling; preparatory meetings on scheduling and topics for the Summit; notes taken at a meeting; inclusion of the United States International Communications Agency (later USIA) at the Summit; a push by some Congressmen to include export of U.S. coal to other industrialized nations; high technology issues; international public affairs strategy; and energy and monetary policy briefing papers. 

Unlike other Economic Summit categories, no briefing book for the President was found within this category.


NATO Summit, June 1982 (1 folder)
This secondary subject category contains material regarding scheduling meetings for NATO Summit preparations; a request from Senator Roth to name a Special Ambassador to work with NATO to reshape it for 1980s challenges; and an action plan for preparation for the Summit.


Economic Summit, Wlliiamsburg, Virginia, 05/29/1983-05/30/1983
This secondary subject category contains material relating to the preparations made for the Summit of Industrialized Nations (G-7) hosted by President Ronald Reagan at Williamsburg, Virginia. This category contains material regarding selection of sites, scheduling meetings, preparing subject briefing papers; developing overall themes, preparation for hosting, and follow up reviews and gratitude for service to the Summit of Industrialized Nations (G-7). Subject briefing papers are focused on economic issues, particularly the questions about establishing value and stability in the international exchange rates of G-7 currencies. 

Michael Deaver’s Deputy Chief of Staff office was put in charge of the arrangements for this Summit. Michael McManus of his office was the official head of the independent group organizing the Summit, with the title of Administrator of the 1983 Summit of Industrialized Nations. The Group had an official Executive Director running day to day operations out of Jackson Place, near the White House. Please see the following collections for much more detail on the administrative and logistical planning for this G-7 Summit: Michael Deaver, Michael McManus, William Sittman, and The Summit of Industrialized Nations (Williamsburg, VA: May 1983).


Economic Summit, London, England, June 1984 (0.4 l.ft.)
This secondary subject category contains material relating to the preparations made for the Summit of Industrialized Nations (G-7) hosted by Prime Minister Margaret Thatcher of the United Kingdom. This category contains material relating to the preparatory meetings; some briefing papers, the President’s talking points on some topics; discussions on the U.S. deficit and its effect on worldwide interest rates, logistical details for this trip which included the President’s trip to Ireland and participation in the 40th Anniversary of D-Day, public affairs and communications plans, and Presidential gratitude for support and work of White House staff and State Department employees. This category included the President’s personal notebook used at the meetings and included his talking points in written and card formats. 


Economic Summit, Bonn, Germany, 05/02/1985-05/04/1985 (0.1 l.ft.)
This secondary subject category contains material relating to the preparations made for the Summit of Industrialized Nations (G-7) hosted by Prime Minister Helmut Kohl of West Germany.This secondary subject category contains material relating to the preparatory meetings, transcripts of discussions at the Summit, discussions on the primary issue at the Summit, trade and trade protectionism, logistical details for the trip and Presidential gratitude for the support and work of White House staff and State Department employees in support of the .


Gorbachev Meeting, November 1985, Geneva, Switzerland (4.1 l.ft.)
This secondary subject category contains material relating to topics the general public and elected officials wished President Reagan to discuss with the Soviet Union’s General Secretary Mikhail Gorbachev at their Geneva meeting including: Soviet Jewry, Raoul Wallenberg, the Helsinki Accords, human rights, international terrorism, captive nations (Baltic nations), Afghanistan, the Nunn-Warner Nuclear Risk Reduction Center, Refuseniks, Hare Krishnas in the USSR, nuclear testing, and the Strategic Defense Initiative (SDI). Also included are administrative matters regarding the Summit, including joint statements by Reagan and  Gorbachev; Worldnet coverage of the summit; summit communication themes, the Geneva oversight group; Geneva schedules and agendas; a report on public diplomacy support for the meeting and summit press briefing books. A large set of public mail praising President Reagan for his actions and the outcomes of the Geneva Meeting are also included.


Economic Summit, Tokyo, Japan, 1986 (0.8 l.ft.)
This secondary subject category contains material related to the preparations made for the Summit of Industrialized Nations (G-7) hosted by Prime Minister Yasuhiro Nakasone of Japan.

Material includes meeting schedules; assignment of the “Sherpa;” selecting a “theme” for the U.S. for the meetings; communication plans for rolling out the theme; world-wide comments on the Summit; suggestions from citizens and legislators on topics for the Summit; focusing trade talks on Japan and the value of the yen; handwritten notes of the note taker; and standard “thank-you” letters for participants and members of the White House and government agencies who assisted in the preparations.


Gorbachev-U.S. [1986] / Pre-Summit Iceland, Reykjavik 120/11/1986-10/12/1986 / US-USSR, Washington, DC 12/07/1987-12/08/1987


Economic Summit, Italy, Venice, 06/09/1988-06/10/1988


Economic Summit, Canada, [Toronto], 06/19/1988-06/20/1988


US-USSR, Moscow, 1988


NATO, Belgium, Brussels, 03/02/1988-03/03/1988


International Law


International Travel


Foreign Travel of Administration Officials


Letters of Introduction, Travel


Passports - Visas




Research Availability:
Open - all records in the subject category have been processed and are available for research
Partial - some of the records in the subject category have been processed and available for research
None - no records in the subject category have been processed nor made available for research